Personal Productivity – Save Time, Avoid Frustration and Triple Your Resuslts

It seems everyone these days is craving more time in the day, to be more productive, and to get more done. We all want to get to the end of the day achieving what we set out to do.

There are several tools and strategies that can help you on your quest. Here are three personal favourites that consistently work to save time, effort and frustration.

Roboform

This cool tool is an absolute winner! RoboForm logs in to your commonly used websites, with the click of a button. If you get annoyed having to re-type your login details and password every time you want to access your online accounts, then this tool will save you heaps of time and remove a daily nuisance factor.

RoboForm remembers all your login usernames and passwords for you to access various online memberships, your personal bank accounts and any other websites which require password access.

Simply click the required site from your list, and Hey Presto, you’re in … no typing, just the click of a button. And you can set up a key password to protect your secure sites so your personal information is completely safe.

The best part is RoboForm is absolutely FREE to try for 30 days, and after you’ve tried it, you’ll be wishing you got it years ago.

QuickLaunch Taskbar

If you’re like most people, when you’re on your computer, you want access to your information FAST! Setting up your QuickLaunch taskbar makes it so easy for you to swap between windows and access other programs quickly and effortlessly.

The QuickLaunch taskbar shows icons of the programs you commonly access in the bottom taskbar of your screen. To open a program, or to switch between applications, you simply click the program icon you want. It saves you having to go back to your Desktop, or having to access the program through your Start window, both of which involve a few extra clicks.

Your QuickLaunch bar is part of your Windows package and can be easily set up. Simply right-click on your Start button, select Properties, then the Taskbar tab. Check the ‘Show QuickLaunch’ option.

To place icons onto your QuickLaunch, simply drag and drop the required program icons from your Desktop. You can show as many icons as you wish. To show more, click and drag the slider bar to where you want it:

You can then lock the taskbar in place by right-clicking in the background of the QuickLaunch area, then clicking the ‘Lock the Taskbar’ option.

And here’s a tip: Add your Windows Explorer icon to your QuickLaunch bar to easily access and open any file, folder or document. From your Start menu, go to ‘All Programs’, open ‘Accessories’, then right-click on ‘Windows Explorer’ and select the ‘Add to QuickLaunch’ option.

Impact /Ease grid:

Here’s a terrific technique which helps you plan and prioritise tasks. It’s easy and powerful! (And don’t be fooled by its simplicity).

When you’ve got a lot on your plate it can become overwhelming, and there are times when it’s difficult to know where to start. This tool helps you capture your pressing action items and then plan and schedule them quickly and easily.

Simply brain-dump all your tasks onto a list. List your tasks down the page and number them. Then rule two columns on the right-hand side and label them Impact and Ease.

Then, on a scale of 1-10 determine the Impact of each item on your list on your overall results and effectiveness. It’s easiest to decide your highest Impact item first and give it a 10, then decide your lowest Impact item and score it a 1. From there, scale each other item relatively, recording these scores in the Impact column.

Next determine the Ease with which you can accomplish each item. Score your easiest task a 10 and your hardest task a 1, then scale each other item relatively, recording your scores in the Ease column..

Next, create a graph labelled 1-10 along each axis. Label one axis ‘Impact’ and the other ‘Ease’. Create a grid (by ruling graph lines), and rule it into quadrants along the mid-point on each axis (5). Then plot your tasks (using the task number) onto the Impact/Ease grid at the relevant point.

Your High Priority Tasks are those that sit above the 7 point on each axis. Immediately start on these items: Create a plan to complete these, add to your schedule and begin NOW! These are the tasks that will make a real difference to your results, and the best part is, you can do them! You’ve already determined they are the most impactful, and relatively easy to boot. No excuses on these ones.

Next, schedule your Focus tasks. These are those that sit in the quadrant above 5 on both axes. You’ll need to schedule these around your High Priority tasks to make sure they’re done. These tasks are also important; you just need to get a little clever how you’re going to fit them in to your schedule.

For the tasks that are high Impact but low Ease (over 5 on Impact but less than 5 on Ease), you will need to plan a strategy as to how you can make these easier to accomplish. You may need to up-skill, get additional resources, or seek guidance, mentoring or advice from someone who’s done it before. In short, you’ll need to find a way to make these tasks easier to accomplish. When you do, these tasks will make an impact on your results.

You can then work out how whether you have enough time left over to do the tasks in the low Impact, high Ease quadrant. These are easy to do but don’t have a great impact on your effectiveness. It may be easy to just do them if you have the time, or delegate them if you feel they will add value to get done. Remember though, that these tasks should be left til after you’ve accomplished tasks in the high Impact quadrants.

The low Impact, low Ease tasks should be dumped. They will not add value to your results or your effectiveness.

Try these strategies to get efficiency gains in 3 areas, including how you manage your time going online, accessing your computer files and prioritising your tasks, and watch your productivity soar.

Personal Productivity Tips – How to Be More Productive

There’s a funny dilemma in the productivity world: the more time we devote to being productive, the less time we can actually spend working. There are hundreds of websites out there claiming to have the latest miracle productivity application, the best system for organizing and distributing your time, and the newest secret to work success.

The problem isn’t that these systems and applications don’t work — they very often do — it’s that they don’t actively produce results, and instead end up creating more distractions, more problems, and ultimately less work. The best way to learn how to be productive is to separate the core components of productivity from the superficial.

Sure, you can create a productivity system that’s built on applications and crutch programs, but it’s not going to scale to your setting and work style. Whenever you’re not in front of your computer, you’re not going to be able to use your productivity suite.

A much better way to increase productivity is to create a mindset and skill-set that results in work regardless of what setting it’s used in, and regardless of where and how you’re operating it.

In the end, learning how to be productive is about distancing systems of behavior from systems for controlling setting. While controlling setting with productivity programs and tools results in short-term productivity increases, the changes aren’t permanent.

You’ll undoubtedly see more work, but it’s a superficial change, not a productivity system that follows you wherever you go. Invest some time in changing the behavioral systems, and watch as you increase your work output wherever you are, whenever you’re working, and however you want to.

That’s the secret to ultimate productivity, and by far the better system to spend your time learning and adapting to.

How to Raise Your Personal Productivity Through Planning

Is this similar to your normal day? You get to work knowing that you’ve got a number of things that you have to achieve during that day. On the way to your office you stop off and grab a cup of coffee to get you going. What you are doing this, you meet the sales manager also getting a cup of coffee. He engages you in a long conversation about the new product that is about to be launched next week. You escape from him and start walking towards your office. On the way you meet a department head who asks you if you can recall the name and contact details of a consultant to the business used three years ago. You search your memory and can’t remember the name of a person but you remember the event. You have to wait whilst the department head gives you the reasons why they are seeking to re-employ that particular consultant.

You field several other questions from the department head and then get to your office. It has been an hour and a half since you walked in the building. When you get there your assistant is urgently waving three message slips to you. It seems that your boss wants to see you urgently and has already made three phone calls. You go and see him. Finally, you reach your desk and it is two hours and fifteen minutes since you arrived in the building. When you get your office there are 23 phone messages that require your urgent attention.

When you have dealt with the phone messages, check your e-mail and answered any questions getting close to lunchtime. You grab a hurried lunch and return to your office. This is your big opportunity to do your major task of the day which is to review your staff performances. Just as you start going through the reviews standards, Graham drops in to ask you what he should do with an absentee problem that is causing staffing problems on one of the production lines. It’s a serious matter so you spend an hour looking at the options and developing strategies to solve the problem.

Does this sound like you? If it is, your problem is that other people are running your day. I have no clear plan for the day you are forever at the mercy of the things that clamor for your attention, especially the loudest. Planning for the day instead of letting it unfold at the whim of other people, is the single most important aspect of your time shortage problem. Just remember, other people will gobble up your time but if you are planned, you have the opportunity to do what you have planned rather than what they want. The remedy is relatively simple.Will will

  1. Set some long-range goals and objectives.
  2. Establish priorities for these goals with a timeline.
  3. Work out your personal energy cycle and sketch out your ideal day.

Using 1, your goals, 2, your priorities and 3, your ideal day, create a plan and write it down.

Personalized Products For National Fire Prevention Week

They say that an ounce of prevention is better than a pound of cure. And yes, this saying is true enough and very applicable in every situation that we are into. As the upcoming National Fire Prevention Week is fast approaching, the government and some non-profit groups will definitely post some guidelines and reminders about home protection and fire prevention. Indeed, fire incident is one of the most lethal things that may happen to you and your family. So to be able to keep everybody informed, there are information drives and affairs that are being organized.

Furthermore, these affairs that endeavors to keep everybody abreast on what they should do in cases of emergency like fire will never be complete with personalized items. Other than giving away flier, brochures and other reading materials there are the things that can open everybody’s minds and at the same time can carry your business into another fiery stage of brand building.

Tying up other organizations that are directly related to fire prevention is a smart move. Despite the fact that this occasion will only last for a week, it is a heroic duty to let the community informed with pointers on how they keep their household in safety mode. Some of the things that your corporation can give are t-shirts. Personalized t-shirts with the logo and a slogan regarding the issue will be highly effective campaign paraphernalia.

T-shirts boast of a huge imprinting portion that every people will notice and see even from a far. Provide this to happenings as a token of their attendance. Giving out promotional materials that are highly functional is very much appreciated by the people. They aren’t just informed; they also get benefits like t-shirts, mugs, cups, calendars, notepads, pens and other materials that can be customized according to the theme of the event.

More than that, t-shirt is a type of personalized materials that is budget-friendly and cheaper if purchased in bulk. Nonetheless, just limit your colors into three so you might not bother about the additional payment for added color.